E-Mail templates are a great way to save time on messages with similar content. Here is a video and the text instructions on how to create an e-mail template to be used over and over again. The video is from Microsoft website for Office and the instructions are from Help in Outlook 2007.
Send an e-mail message based upon a template
You can use e-mail templates to send messages that include information that doesn't change from message to message. You can compose and save a message as a template and reuse it when you need it. You can also add any new information before sending the template as an e-mail message.
Tip In addition to your own templates, you can download Microsoft Office Outlook 2007 templates on Office Online.
Create a template
- On the File menu, point to New, and then click Mail Message.
Keyboard shortcut To create a new e-mail message, press Ctrl+Shift+M.
- In the message body, enter the content you want.
- In the message window, click the Microsoft Office Button , and then click Save As.
- In the Save As dialog box, in the Save as type list, click Outlook Template.
- In the File name box, type a name for your template, and then click Save.
By default templates are saved in the following folders:
- Windows Vista c:\usersusername\appdata\roaming\microsoft\templates
- Microsoft Windows XP c:\documents and settingsusername\application data\microsoft\templates
Send an e-mail message based on a template
- On the Tools menu, point to Forms, and then click Choose Form.
- In the Choose Form dialog box, in Look In, click User Templates in File System.
If your template is saved in a different folder, click Browse, and then select the template.
- Select the template, and then click Open.
Select the template you want to use.
Click Open to proceed.
- Make any additions or revisions to the recipients in the To,Cc, orBccbox (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.), Subject, or message body that you want.
Note Changes you make are not saved to the template. If you use the Save command, this will create a draft of your message but will not update the template. To update the template, use the steps in the prior section Create a template, beginning with step 3.
- Click Send.